How to Activate CSIR JRF Fellowship: A Step-by-Step Guide
This comprehensive guide helps qualified candidates successfully activate their CSIR JRF Fellowship. We walk you through every critical step, including required documentation, portal registration, Annexure II completion, and monthly attendance reporting. Access essential forms and joining guidelines below.
CSIR Fellowship Annexure II Form
Annexure II is the cornerstone of your CSIR JRF activation process. Available for download on the official CSIR HRDG website, this document requires both the Research Fellow and the Supervisor to provide specific details. You must complete sections regarding your research topic, institutional affiliation, and provide a formal undertaking. Ensure all information is accurate to avoid processing delays.
Follow this section-by-section guide to completing Annexure II without errors:
| Page | Title | What To Fill | Who Signs |
|---|---|---|---|
| Page 1 | Undertaking on Acceptance | Your full name, father’s/husband’s name, address, and paste a passport-size photo | You sign + photo must be attested by your Supervisor |
| Page 2 | Joining Report | Date of joining, department name, university/institute name | You sign + Head of Department signs with official seal |
| Page 3 | Declaration by Research Fellow | Three-point declaration about discipline, no past punishment, and conduct | You sign only |
| Page 4 | Attestation by Guide/Supervisor | Your guide fills their name, designation, and confirms research facilities are available | Guide/Supervisor signs + Head of Department signs with seal |
| Page 5 | Topic of Research | Your research topic, tick the correct subject code, and briefly describe your research aim | Your guide signs |
CSIR Fellowship Joining Form and Application to Chairperson
In addition to Annexure II, you must prepare two supplementary documents to complete your application packet. Failure to include these essential forms will lead to unnecessary processing delays. These documents, combined with Annexure II, create the formal 7-page set that must be attested and submitted for verification.
| Form | Where To Get It | Subject / Purpose |
|---|---|---|
| New Joining Form | Download Here | General joining details |
| Application to Chairperson of Your Department | Write it yourself on plain paper | Subject must be: “Forwarding for Joining Report” |
Documents To Be Attached for CSIR Fellowship
Once your forms are prepared, compile your supporting documents, including academic transcripts and identity verification. Every photocopy in your packet must be self-attested; this means signing across the document to certify its authenticity. Maintain two identical, well-organized sets for your submission.
Checklist of required supporting documents:
| Document | Requirement |
|---|---|
| 10th Marksheet / Certificate | Self-attested photocopy |
| 12th Marksheet / Certificate | Self-attested photocopy |
| Graduation Marksheet / Degree | Self-attested photocopy |
| Masters Marksheet / Degree | Self-attested photocopy |
| CSIR JRF Score Card | Self-attested photocopy |
| CSIR JRF Certificate | Self-attested photocopy |
| Bank Passbook (any bank) | Self-attested photocopy |
| PAN Card | Self-attested photocopy |
| Aadhaar Card | Self-attested photocopy |
| Caste Certificate (if applicable) | Self-attested photocopy |
| Passport Size Photo | Pasted on a plain A4 sheet |
Note: Submit one complete set (Forms and Attested Documents) to your institutional department office. The second identical set should be submitted, along with your required digital files, to the scholarship/fellowship cell.
Soft Copies of Your Documents for CSIR Fellowship
You are required to submit digital copies of your physical set via email or a secure storage device. Adhere strictly to the CSIR portal’s naming conventions and file size limits, as even minor errors like spaces in file names can cause rejection. Always create your PDFs by scanning the finalized, self-attested documents.
Strict guidelines for digital file preparation:
| Document | Format | Size Limit | File Naming Rule |
|---|---|---|---|
| Annexure II- all 5 pages combined into one file | Single PDF | Below 1 MB | No spaces, no numbers, no special characters in file name |
| 10th Marksheet | Separate PDF | Below 1 MB | |
| Graduation Marksheet | Separate PDF | Below 1 MB | |
| Post-Graduation Marksheet | Separate PDF | Below 1 MB | |
| PAN Card | Separate PDF | Below 1 MB | |
| Bank Passbook | Separate PDF | Below 1 MB | |
| CSIR JRF Certificate | Separate PDF | Below 1 MB | |
| Caste Certificate (if applicable) | Separate PDF | Below 1 MB | |
| Aadhaar Card | Separate PDF | Below 1 MB | |
| Passport Photo (pasted on A4) | Separate PDF | Below 1 MB |
Submission at the Scholarship Cell and Complete Portal Activation for CSIR Fellowship
Once your documentation is finalized, visit your institution's scholarship cell, which oversees fellowship activation. They will facilitate the upload of your documents to the CSIR portal. Subsequent processes, including monthly attendance monitoring, are managed entirely through the CSIR digital ecosystem.
The journey from submission to your first fellowship disbursement:
| Action | Who Does It |
|---|---|
| Submit one physical set to your own department | Fellow |
| Take second physical set + soft copies to the scholarship cell | Fellow |
| Scholarship cell uploads all documents to the CSIR portal | Scholarship Cell Staff |
| Application Number is generated, note it down | System generates automatically |
| Check application status on the new CSIR FMS Portal using Application Number | Fellow |
| Application gets verified within 5-6 working days | CSIR |
| Receive SMS from CSIR with username and password | CSIR sends automatically |
| Login to the FMS Portal and download the Award Letter | Fellow |
| Submit Award Letter printout + supervisor details form to the scholarship cell | Fellow |
| Receive a unique ID via email from CSIR (supervisor also gets the same email) | CSIR sends automatically |
| Register on the CSIR AMS Fellow Portal using your unique ID | Fellow |
| Submit monthly attendance on the AMS Portal every month | Fellow |
| Inform supervisor to login and approve the attendance | Guide/Supervisor |
| University approves the attendance | University |
| CSIR approves and credits fellowship amount within a week | CSIR |
How To Activate CSIR Fellowship
Download the form directly from the CSIR HRDG portal. Note that although the file contains 6 pages, the 4th page is intentionally blank, leaving 5 pages requiring your attention.
Attention: The photograph on the first page of Annexure II must be officially attested by your Supervisor, not self-attested. This is a specific requirement that differs from the general documentation standards.
For your official joining date, use the latest chronological date among three: your JRF (NET) certificate issue date, the fellowship's effective start date, or your actual date of joining the institution.
Ensure each PDF file is under 1 MB and free of spaces, special characters, or numbers in the filename to ensure portal compatibility.
Attendance must be submitted monthly via the CSIR AMS Fellow Portal. Following approval by your guide and university authorities, CSIR typically credits the fellowship funds to your bank account within one week.